It is important to verify that a project does not exist in Aphid before creating a new project.  Keep in mind that many projects in the Formation [link] or Proposal [link] stages may not have the final project information (e.g. titles may be in draft form).

There are several ways to find a project in Aphid.  See also Aphid Dashboards [link]

Finding projects with the Projects button

This method is useful if you know the name of the PI or the project title.

    1. Click the Projects button (located in the navigation bar below the OCTRI/Aphid logo and is present on all Aphid screens).
    2. Type part of the title or the PI’s last name in the appropriate search box and click the Filter button.  [NOTE: This search works best if you use only part of the project title, rather than pasting in the entire title.]
    3. Use the institution filter checkboxes to reduce the search results (optional).  Checking two boxes will show projects that involve BOTH institutions (e.g. KPNW and OHSU).
    4. Click on ID, Title, or PI at the top of the column to sort by that column.
    5. Click View to the right of the PI name in the search results to see the details of the project.

      Finding projects with the Staff button

      This method is useful if you don’t know the name of the PI, but know the Co-Investigator or study staff name.  This is also useful if the PI was incorrectly entered as a Co-Investigator.

        1. Click the Staff button (located in the navigation bar below the OCTRI/Aphid logo and is present on all Aphid screens).
        2. Type part of the first or last name in the appropriate search box and click the Filter button.
        3. Click Select to the right of the staff name to see the staff details.
        4. Scroll to the bottom of the Staff details screen to see all projects that this person is associated with (any role).
        5. Click the Note and Pencil icon to the right of the project to see the project details.

          Finding projects with the Search button

          This method allows you to search for keywords in most Aphid fields, including project title, abstract, staff names, service details, tasks and notes.  The search results will display the item where the keyword is found (e.g. if the keyword is found in the project abstract, the search results will display the abstract).

            1. Click the Search button (located in the navigation bar below the OCTRI/Aphid logo and is present on all Aphid screens).
            2. Type one or more keywords in the search box and click the Filter button. [For a more detailed search, click on Advanced Search.)
            3. Click View to the right of the search result to see the details for that project, request, service, task, etc.

              Finding recently added projects

                This method will not work for legacy projects imported from CRIS because they will often pick up the old CRIS number, but it does provide a good sense of what has been entered recently.

                1. Click on the Projects button at the top to pull up the projects list.
                2. Click on the ID column so that the highest numbers projects show up at the top.
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